Office of the Academic Registrar - Daystar University Admission and Records Department

Office of the Academic Registrar

Supporting students with integrity, efficiency, and excellence from admission and orientation through graduation and certification.

Contact the Registrar

Office Overview

The central hub for your academic journey

The Office of the Registrar (Academics) plays a central role in managing the University's academic affairs. The office supports students throughout their academic journey with integrity, efficiency, and excellence, serving as the central administrative hub from admission and orientation through graduation and certification.

The office provides admission information to prospective students, oversees academic administration, ensures compliance with academic policies and regulations, coordinates examinations, and maintains student academic records. Over the past year, the office has implemented significant improvements aimed at enhancing service delivery and the overall student experience.

Core Functions

Four sections working together for you

Admissions Section

Processes and evaluates applications, verifies eligibility, and issues admission letters and offers.

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Registration Section

Oversees student enrollment, course registration, timetabling, and academic records.

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Examination Section

Manages examination timetables, secure administration, and processing of results.

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Records, Data & Graduation

Handles graduation clearance, certificates, transcripts, and centralized academic records.

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Admissions

Admissions Section

The Admissions Section has established effective structures to enhance service delivery. It is responsible for managing student admissions and ensuring that all applicants meet institutional and regulatory requirements. Admission letters are issued within one to two days of successful application processing. The office maintains an effective communication system to keep applicants informed throughout the admission process, and supports international students by facilitating document processing, guidance on qualification equation, and study permit assistance in compliance with the Kenyan Immigration Act. Student records and databases are maintained to ensure accurate documentation and effective records management.

Process and evaluate applications for admission.

Verify academic qualifications and eligibility requirements.

Issue admission letters and offers.

Manage student intake.

Ensure compliance with Commission for University Education (CUE) standards.

Maintain accurate applicant records and admission data.

Registration

Registration Section

The Registration Section oversees student enrollment, course registration, timetabling, and the maintenance of academic records, ensuring compliance with university academic policies. Course registration and access to student information are fully automated through the University's Enterprise Resource Planning (ERP) system each semester.

01

Trimester Registration

Facilitates trimester course registration and manages student enrollment status (active, deferred, or withdrawn).

02

Timetabling & Records

  • Coordinate timetable implementation with faculties.
  • Maintain accurate, up-to-date academic records.
  • Support course add/drop and registration adjustments.
  • Generate academic reports.
03

Calendar & Graduation Attire

Coordinates the issuance and management of graduation attire for students and faculty, and manages and publishes the University academic calendar.

Examinations

Examination Section

The Examination Section continues to strengthen examination management through efficient processing, secure storage, and effective administration of University examinations. The section safeguards the integrity and confidentiality of examination processes while ensuring compliance with the University's Examination Policy. It also conducts continuous awareness and sensitization programs for students and staff on examination procedures and regulations.

Coordinate examination timetables and logistics.

Manage the secure setting, moderation, printing, and storage of examination papers.

Oversee examination administration across all campuses.

Process and verify examination results.

Handle cases of examination misconduct and academic irregularities.

Support grading, moderation, and results approval processes.

Records, Data & Graduation

Records, Data, and Graduation Section

The Records, Data, and Graduation Section oversees student data management, graduation clearance, and the preparation of academic documents. It ensures that students meet all graduation requirements before convocation and maintains institutional academic data that supports reporting, compliance, and informed decision-making.

01

Graduation Clearance

Coordinates graduation clearance and eligibility verification, and compiles and processes the final graduation list for approval.

02

Documents & Records

  • Prepare and process certificates, transcripts, and other academic documents.
  • Maintain centralized academic records and student data.
  • Process student and staff identification cards.
03

Reporting & Curriculum

Generates academic reports for internal and external stakeholders, supports data-driven decision-making and regulatory compliance reporting, and maintains and updates academic curricula within the ERP system.

Let's Talk

For more information, kindly contact us.

You can also visit our offices in either Nairobi Campus or Athi-River.

The Registrar (Academic)

Daystar University

P.O. Box 1-00204, Athi River

Email: registrar@daystar.ac.ke

Admissions Office

Daystar University

P.O. Box 44400-00100, Nairobi, Kenya

Email: admissions@daystar.ac.ke

Tel: +254 709 972 000 | +254 716 170 313

Our Team